The general settings include both completed and refunded orders. But you can choose to export any order status you wish by ticking the corresponding boxes in this section, and saving. That can be useful if, for example, pre-orders are allowed on your site and you need to export sales which have not yet been shipped.
Accounting Codes Settings
The General settings are basic settings: they are used for accounts with no detailed setting.
Make sure the following are filled before exporting, even if you do not intend to use general settings : they can also be used as an help for lacking informations in the detailed area.
- the accounting code for products, customers, taxes, delivery options.
- Cost centers for products and delivery options.
- thereference of the journal,
- a prefix that is added to the label of your writings,
- the exceptional credit and expense accounting codes to correct rounded numbers errors
Some general accounts settings are suggested as examples, however, please check with your accountant or the chart of accounts for those applicable to your business and/or countrybefore filling these.
Enter data in the fields and save.
If using all accounting codes and detailed cost centers, General settings can be considered as suspense accounts.
CSV Columns Headers
If your accounting software is automatically mapping the columns according to their headings, or if you want to translate it into your language you may need to change and save them once and for all! You can do this in the General settings:
Fill in the desired header for each column in the corresponding fields, and save.
Your accounting software can have a fixed mapping of the columns to make the import possible.
Woocommerce Book Keeper Expert allows you to adjust the exported file to match it to your accounting software requirements. To do this, simply go to General settings and drag and drop the columns fields up and down to arrange them in the desired order:
No need to save manually this time, the chosen order is automatically saved.
4 empty columns are available if necessary.
If you don’t need those, simply leave them at the bottom.
If you wish to differentiate the customer account codes according to the country of shipment, please fill in the accounting codes in this section. Woocommerce Book Keeper will automatically assign them to your customers during the export, if selecting the corresponding export setting.
All countries listed in this section are those allowed in your Woocommerce settings. Enter the corresponding accounting codes and save. If one of the country settings is not filled, the general accounting code will be applied.
If varying tax rates are applicable to your products, each tax may have its own accounting code. All tax rates listed in this section are those of your Woocommerce settings. Enter the corresponding tax accounting codes in this section and save. If no accounting code is associated with a tax rate, it will be assigned the general tax setting.
Woocommerce Book Keeper allows you to differentiate the account codes and cost centers to each shipping method available in Woocommerce. Thus, simply fill in the fields provided for this purpose, and then save. If you do not fill a field, the general settings for shipping will be applied.
If you wish to differentiate the customer account codes according to the payment gateway they used, please fill in the accounting codes in this section. Woocommerce Book Keeper will automatically assign them to your customers during the export, if selecting the corresponding export setting. All payment gateways listed in this section are those of your Woocommerce settings. Fill in the corresponding accounting codes and save. If a field is left empty, the general settings for payment gateway will be applied.
If you wish the payment method to show up in the accounting entries, fill in the corresponding fields. Afterwards, when setting up the export, you will have 3 choices:
- do not make it appear.
- show up a standardized version of the initials of the payment method,
- show up the labels previously set up in this section.
Customer Account Settings
If you wish to differentiate the customer account codes according to each individual customer, you can do so in the corresponding field in the Woocommerce user account. If, for example, you sell mostly in B to C, but have a few customers in B to B, you may want to fill in only the accounting codes in the B-to-B customers account, and leave the general setting to B-to-C clients, which will thus be grouped within the same account code. Woocommerce Book Keeper allows great precision, it’s up to you to set up the plugin in the way that best meets your needs. To set up a customer accounting code, select his profile via users > all users, and fill in the accounting – customer account setting:
Then save. From then on, this customer’s account is assigned to this specific accounting code, and will be used in the export when the corresponding export profile is selected.
If you wish to differentiate the products account codes and/or cost centers according to each individual product, you can do so in the corresponding fields in the Woocommerce product edit page (Products > all products), in the general Woocommerce tab.
Enter the corresponding accounting codes and cost centers and save. If one of the fields is left empty, the general settings will be applied.